The Carlson School staff uses UMCal to schedule meetings and reserve conference rooms. You can use UMCal installed on your computer as Oracle Calendar, or via the web from: http://umcal.umn.edu 

Enable UM Cal - You must first initialize UMCal.  If you have not yet done so, go to: http://www.umn.edu/dirtools and login. At the bottom of the screen in the Other Accounts area, click the options to enable UMCal.  Illustrated Instructions

• How do I set up UMCal?
• What do I need to do to have someone manage my calendar?
• How do I reserve a Carlson School conference room using UMCal?
• Why can't I assign my assistant as a designate for my calendar?
• Can I synchronize my PDA with UMCal?

Setting up UMCal

You must enable UMCal prior to installing. Go to: http://www.umn.edu/dirtools and login. At the bottom of the screen in the Other Accounts area, click the options to enable UMCal. UMCal is easy to use -- view the tutorial available from the link below.

• Download UMCal software (Windows version)
• For many users this brief tutorial will provide sufficient instructions. http://uttc.umn.edu/training/resources/umcal/orientation/

Calendar management

The calendar owner must give access to someone else to view or manage his/her calendar.  To do so, follow these instructions.

1. Open the calendar of the person who wants to allow others access.
2. From the calendar, select Tools, Access Rights. 
3. Type the name or use the search option to enter the name of the person you want to have access to your calendar.
4. Select the name of the person(s) you added. (Be sure you don't have "Default" selected or you will give access to everyone.)
5. Click the Designate and/or other tabs and select the desired options for the selected person. 
6. Click OK.

Calendar Manager Instructions

Open your personal calendar, then select File, Open as Designate, Agenda.  The calendars for whom you are a designate display in the "Act as Designate" window.  Select the desired calendar, and click OK. 

Using UMCal to reserve a conference room

Faculty and staff can follow these instructions to reserve Carlson School 3rd and 4th floor conference rooms using UMCal. 

UMCal management

Occasionally a new staff member or student worker may be in a different node than most of the Carlson School community.  This may result in being unable to assign the person as a designate in someone else's calendar.  Contact umcal@umn.edu to request to be on the same node as the the person whose calendar you need to work with.  UMCal has information about nodes available at: http://www1.umn.edu/umcal/nodes/

UMCal and PDAs

The University has recommendations for handheld devices (PDAs), as well as other calendar support information available here.  http://www1.umn.edu/umcal/support/

SyncML is the supported sychronizing software.