Priority is given first to Carlson School, then University of
Minnesota educational activities. After academic needs are met, spaces
may be used for events and programs sponsored by University colleges,
departments, or registered student groups affiliated with the Carlson School. The third priority is usage
by non-University entities whose activities are consistent or complement
the mission of the University.
Carlson School and Hanson Hall spaces cannot be used for events or activities that are primarily commercial, political, involve gambling, or are religious in nature. Fundraising or selling of products that benefit organizations outside the University and its recognized foundations is not allowed. The School reserves the right to review proposed activities and refuse rental for non-permissible uses.
Carlson-controlled, departmental spaces listed on this site are not scheduled weekends or evenings unless the event is sponsored by a Carlson School department, or affiliated student organization with staff supervision, or approved by the Dean's Office.
Authorized Users are responsible for event supervision during the facility rental/usage period and assume financial liability for any additional custodial services, equipment, damages to rooms and any damage or loss of equipment. Large-scale events may require additional security (U Police or Security Monitor for example) to be contracted for the duration of the event.
Rooms and spaces are inspected prior to and after each event. Users are responsible for following room security guidelines for their space, removal of additional equipment or food services and any damage that occurs during usage.
Outside standard building hours, rooms are locked unless they have been reserved through the Office of Classroom Management or Carlson School Building Services. The Security Monitor is authorized to ask that rooms be vacated if User cannot provide documentation of reservation confirmation.
Any additional furniture or equipment must be provided by the User and promptly removed at the conclusion of the rental period. Under no circumstances is furniture to be removed from adjacent areas. Seating/chairs may not be added to exceed stated classroom capacity. Tables or equipment cannot be placed close to entrances blocking access. All fire lanes must remain clear.
Users are responsible for resetting classrooms for the next class (desks/chairs in rows facing the front of the room). If groups neglect to reset the room, or remove any equipment or supplies brought in for their event (this includes disposal of catering refuse), additional service fees may be charged.
CSOM Executive Center Classrooms 2-206, 2-207 and 2-260T are equipped with H.323 (IP) videoconference CODECS and MediaSite live stream and archival recording. Rooms are equipped with motion tracking camera systems for instructor and students. At the student tables, push-to-talk microphones tie into student view cameras located at the front of the room. There is one lapel microphone for the instructor. Additional fees apply.
CSOM Executive Center Classrooms 2-260R and 2-260Z are equipped with MediaSite live stream and archival recording. Rooms are equipped with motion tracking camera system for instructor only, but do not have video or audio capture for the students. There is one lapel microphone for the instructor. Additional fees apply.
Users are responsible for providing any audiovisual equipment not
included in the space. Contacts include Carlson AV Services at 612-626-7756, HHI Events at 612-626-3501, and University Classroom Technical Services at 612-626-1411.
Users are responsible for receiving equipment and directing set-up within the reservation time. Please contact the North-West District Zone Administrator (for West Bank) at Facilities Management at 624-2900 to confirm access through the loading dock door if outside standard building hours, or contact the Building Manager at 624-3842 with specific questions or to check out a parking permit for short-term use. The loading dock is located at the east end of the building (off Fourth Street). The Carlson School does not have accept deliveries or store program materials on site unless approved by a Building Services Manager.
Food may be set up in Carlson-controlled, departmental spaces. If a space is reserved for "staging", users are responsible for providing appropriate floor coverings to protect the carpet. Users will be charged extra if additional custodial services are required to clean the carpet due to lack of proper protection. No food can be brought from off campus for "open distribution" without a Food Permit approved by Environmental Health and Safety (626-3904). Allow two weeks for approval process. Users are responsible for assuring that:
Alcohol Permit: If you have plans to serve alcohol at your event, you must submit an Application to Service Alcoholic Beverages at an On-Campus Event (Form UM 23) to the Office of Risk Management (call 624-5884; fax 625-7384). The form is available at the University Forms Library (type in "alcohol"). Be sure to read the instructions to determine if additional insurance is required.
Facility Use Agreement and Certificate of Insurance: External entities or Registered Student Organizations (RSOs that are not Campus Life) conducting events on campus require a Facility Use Agreement completed by the venue prior to the event.
Insurance: Registered Student Organizations (RSO) and External Entities may be required to provide Certificate of Insurance or purchase additional liability coverage (no less than $1,000,000 combined single limit for bodily and personal injury and property damage) for activities or events to which the general public is invited. If a User does not have its own coverage, the University's TULIP program is one option for obtaining this coverage.
TULIP coverage is an on-line process that requires a credit card for payment. Contact your event venue for the pass code. TULIP Insurance Coverage Information is available at http://urmia.bene-marc.com
Posting information is allowed on the public bulletin boards located on the lower, first, and second levels. Students are encouraged to post in the student lounges. Materials may not be posted with paste, glue, adhesive backing, or similar means; however, the use of staples and tape is permissible. Facilities Management will remove all materials from these bulletin boards during semester breaks.
A Building and Event Services Manager can give assistance on posting information in the public areas for special events. Materials posted not related to Carlson School functions or not scheduled in classrooms will be removed without warning. Violators may be billed for the costs of clean up or repairs resulting from inappropriate posting or use of adhesives; violators may lose future distribution privileges.
Posters, flyers and signs are not allowed, (unless approved by a Carlson School Building Services manager) in or on:
The Carlson School information kiosks are located on the first floor atrium and skyway level of the Carlson building, as well as the second floor, skyway level of Hanson Hall. The kiosks display upcoming events, a directory to search for faculty and staff, plus a building map for room locations
Event Monitor posting policies
To post your even to the Event Monitor, please complete the Event Monitor Request Form.